VENDOR RULES

We ain’t trying to be difficult! We believe things work smoother when everyone is clear on expectations, and we’re on the same page.

So - to those ends - here’s a list of Common Sense rules & agreements that you’ll need to understand and agree to if you want to participate as a vendor with My Sunday Drive.

  1. Keep it safe, keep it legal. We don’t really care WHAT you’re selling / displaying / doing at your pop up other than it needs to be Safe for visitors, appropriate for all audiences and legal under whatever laws govern the sale or distribution of your product.

    Food Producers: Food producers operating under cottage law (not TTCS foods) will fall under the Texas Cottage Law food Guidelines. Other food producers may have commercial & preparation area inspection & licensing required, need permits and so on. If you’re planning on selling food with My Sunday Drive - you must be familiar with the rules that govern your operation. You’ll need to confirm to US that you agree to abide by them. We’re not gonna police you - but I don’t wanna get a call from the health dept cuz y’all decided to sell Sushi Rolls off your roadside table. OKAY? Use some common sense. If you’re new to this - or unclear with the Food & Beverage rules in Texas or Kerr County - please reach out to us and we’ll help you get the info you need. Food producers will also want to make sure you’ve got some sanitation measures in place and (at minimum), a food handlers certification. Keep it CLEAN & SAFE y’all. Visitors who get sick aren’t visitors who come back!

    Texas Cottage Food Rules are HERE

    Other Food Rules are HERE

    TAXES, PERMITS & LICENSING. Again, not gonna police y’all. You will need to acknowledge that YOU are responsible for collection remittance of any applicable taxes, or procurement of any permits or licensing required for your operation. My Sunday drive is essentially an advertising service - we’re not responsible if you ‘forgot’ to pay your Taxes or ‘didn’t know’ you needed a yard-sale permit from your HOA.

    SAFETY. Vendors are responsible for the safety of visitors to their own locations. More common-sense coming your way! Keep Visitors out of potentially unsafe areas, fix those wobbly steps, and lock up that dog that might bite. Your insurance company may have something to say about it too (so CHECK!). MY SUNDAY DRIVE IS NOT RESPONSIBLE for any injury or damage to visitors or visitors property at your location.

    LEGALITY. Please don’t sell or display illegal items at your pop up. Y’all know better. If we hear that you are - you will be removed from our listings.

    APPROPRIATE. Keep it PG please. We realize that art is art and we LOVE free speech - but understand that our visitors are of all ages and backgrounds. Items deemed inappropriate by your visitors will turn them away and potentially turn them off of My Sunday Drive as a whole. Items / actions deemed inappropriate by the organizers (at our sole discretion) may be cause for removal. If you have something questionable - ask! You also have the option of setting aside items in an ‘adults only’ section. Same goes for political & religious statements or other potentially offensive messages. Express yourself - but let’s keep it kind, OK?

  2. Keep your Word. If you sign up to participate - DO SO. If you have an emergency - take 10 seconds to text or email that you need to cancel. No Call - no shows may be removed from future participation. If you have an ‘emergency’ every month - this may not be the venue for you. Cancellations effect ALL our vendors. If customers find that our listings are inaccurate -they try to visit and you’re not open - they’ll be less likely to continue to participate in the future. Also keep in mind that since locations are vendor-specific - bad weather is not a reason for cancellation.

  3. Conduct Honest Business. False advertising, scams, misleading or inaccurate descriptions or pricing are not allowed. ALL PHOTOS MUST BE OF YOUR ACTUAL PRODUCT. If you can’t be honest, you have no place at MSD.

  4. Make Visitors Welcome. Do your best to create a welcoming space at your site. Pop ups should be easy to find. Easy to park. The sales space should be clearly visible & readily accessible. Greet your visitors and be friendly. Clearly marked pricing, and easy payment processes are recommended and will help your sales. The Texas state motto is “Friendship”. If you can’t play nice to visitors - this isn’t the venue for you.

  5. Play Nice. If you can’t say something nice, don’t say anything at all. No bad-mouthing other vendors, or the My Sunday Drive organizers or organization. Don’t post derogatory statements, reacts or opinions on social media or elsewhere. Saying you have ‘the best Cinnamon Rolls in Kerrville’ is different than “Better rolls than SuzyQ’s!” If you don’t like something or someone, you’re free to not participate. If you have an issue or a problem with MSD or another vendor - please contact the appropriate party privately and share your concern. If we hear that you’re talking trash - prepare to get the boot.

    You should also endeavor to play nice with your neighbors. Do your best to get-along. Watch your parking situation. Watch the noise level. Clean up after yourself. Ask for permission before placing signage on another’s property. Don’t make your participation a problem for someone else. If your neighbors are bothered by your participation -they have the potential to complain & shut you down. If we hear that a vendor is a continual nuisance - they’ll be removed.

  6. Display your Signage. Vendors will be provided with a printable Sign for display on Drive-day. You will also be provided with a printable map & listing of participating vendors monthly.

    Print at least one sign and ten copies of the map. Post the sign on drive day. Hand out the map to visitors who would like one.

    Customers need to know where to go! Your signage should be posted in a visible area at your location. Your MSD sign is equivalent to an ‘Open’ sign. Please ONLY display My Sunday Drive signage during Drive Day - when you are a participating vendor. Please be considerate and remove signs once Drive-day is over. You are welcome to post multiple signs, or to create / have created other signage. We’re happy to share artwork to have signage printed on your own. We ask that you keep any My Sunday Drive signage consistent with our Branding.

    If you don’t have a Printer - you are welcome to come pick-up signage and/or maps at the Hitchman Homestead for no-cost or arrange to meet us in town to grab it.

    If you want it mailed - you agree to pay postage.

    Yard signs, posters and other display markers are available for purchase from My Sunday Drive at minimal cost.

  7. Help Get the Word Out! This’ll work better the more people hear about it. If you have social media - please post about MSD or share our posts regularly. If you visit a place with a community bulletin board - hang up a poster. If you vend at a Market or other location - encourage your customers to visit you again during MSD, and hand out flyers. If you have the opportunity to post us in your school, HOA, church newsletter or other publication - please do so. Tell your friends. Mention it or hand out a flyer to anyone you can! Yes, MSD will be promoting and posting as well - but we can’t reach everywhere. Your Vendor-welcome packet will include ‘Press release’ verbiage as well as printable posters, flyers and artwork to make it easy for you to share

A FEW OTHER NOTES

PLEASE BE PATIENT! The first drive days may have few customers. Hang in there! As the weather gets nicer, and we work out the kinks - it’ll pick up. If you have ideas you think may help - please share them!

LOGISTICAL NOTES Applications will be reviewed & approved in the order in which they’re received. If you haven’t heard back from us within 2 weeks of applying - please follow up with a call to make sure we received your application. Please give us 24 hours to respond to emails or text inquiries before getting ants in your pants about it.

COMMUNICATION We can do our job of promoting your business better when we have ALL THE INFO. Sending us a complete and accurate application along with a sharable photo and/or logo will go a LONG way. If something changes - please update us! Social & website addresses, contact info, physical address, new product offerings, change of hours - we can’t share what we don’t know. Don’t hesitate to ask for help or something you need - if we can’t help - we can help connect you with someone who can.

THE RIGHT TO REFUSE SERVICE You have the right to refuse service to any customer, for any reason. You are under no obligation to do business with anyone. If someone is causing a problem at your Pop Up, or makes you uncomfortable, you can ask them to leave. That said - so can we. We can decline your participation or rescind your approval at any time, for any reason. Don’t take it personal if we decide you’re not a good fit.

THE PROCESS

Here’s how (we expect) this to work:

APPLICATIONS

Applications are open year-round. You can apply in several ways:

  • Fill out the form on this site and submit it to us.

  • Copy the applicaiton questions and send us an email with your answers

  • Print out the application and return it in person or mail.

Give us at least two weeks to go over it. If you don’t hear back - please call, text or email to follow up before deciding that we hate you and wish you a perpetual hangnail. It’s possible that we didn’t get your application! E-glitches are a thing y’all. Mail gets misdelivered. Paperwork can get lost or buried. Contact info can be mistaken. Give us the benefit of the doubt!

If you want to contact us to advise that you’ve submitted an application - that’s great. Text is best. 830-370-7476. Give us 24 hours to respond.

Please do your best to submit a COMPLETE application. Please provide a business name - it can change later if you don’t like it. Listing ‘SuzieQ’s Cookies N Stuff’ will look better to customers than ‘Suzie Smith’ on our maps. For yard sales - the “Smith Family Yard Sale” or “Second Street Rummage Sale” are adequate.

If you have them, take the time to track down your actual social addresses (not just display names). Take a decent photo of your product. Make SURE THAT YOUR ADDRESS IS CORRECT.

We may contact you with questions or to ask for additional information. Please respond to any inquiry within 5 business days.

You’ll receive an email when your application has been processed. If approved, you’ll receive a welcome email with your Vendor Packet.

Please save this welcome email for future reference.

RSVP PROCESS

The first Monday of every month you’ll receive an email with the RSVP for that months participation.

Respond to the RSVP email with:

  • Your business name,

  • YES or NO for your participation this month

  • Your open hours if YES

  • Your expected next participation date if NO

The RSVP deadline will be stated in that email - typically the Friday a week prior to Drive-Day.

If we don’t receive a response - we will assume that you are not participating and you will not be listed. If we don’t hear from you for two consecutive months - we will drop you to our ‘inactive list’. Vendors on ‘inactive’ status continue to be approved vendors and do not need to reapply. Inactive vendors will not receive RSVP or MSD communication (including the RSVP email) until you contact us to indicate you intend to resume participation.

IMPORTANT!

DO NOT SEND ANY OTHER COMMUNICATION WITHIN THE RSVP RESPONSE THREAD. Only include the information bulleted above.

ANY OTHER COMMUNICATION - Changes - Questions - Photos - Product specials - Advertising Info - SHOULD BE PROVIDED IN A SEPARATE EMAIL.

This will ensure that your information gets the attention it deserves - and allows us to make efficient use of the RSVP thread.

MAP & LISTING PUBLICATION

The Drive Day Map & Vendor listing DRAFT will be emailed to ALL vendors the day after the RSVP deadline. Please review it for accuracy. If you spot an error (address, hours, etc) or your listing is missing or incorrect - CONTACT US IMMEDIATELY.

The Drive Day Map will be published & distributed by us on the last Sunday of the month ( a week prior to drive day).

You will be emailed a final copy.

Please print ten copies of this Map & Listing and have them available for visitors on drive day.

You are welcome to print and distribute additional copies at any time.

Please share social media posts that you see from MSD during the week leading up to Drive Day.

DRIVE DAY PREPARATION

Please be sure to have your MSD Signage ready by Drive-Day. Contact us several weeks in advance if you’d like to purchase Yard Signs, posters or other materials.

Consider making social media posts highlighting your business, products or specials available for the upcoming drive day. Tag us in these posts so we can share them.

Plan to be Open for and ready for customers by your stated hours on the Map.

Ensure you have enough cash available for customer change. Charge-up card readers & your phone!

If you have an EMERGENCY and need to cancel your participation - PLEASE shoot a quick text or email prior to your opening hours on Drive Day. We understand that life happens - however, our customers expect accurate listings. No-show / no call vendors will be placed on ‘inactive’ immediately and may be dropped from participation. Repeated Emergency cancellations may be cause for removal from our approved list.

What about the weather? As previously stated - bad weather is NOT a reason for cancellation. We will cancel the entire Drive day for EXTREME or DANGERIOUS weather (Thunderstorms / Flooding / Ice)

Some of our vendors have storefronts / indoor / covered setups and have no problem remaining open in inclement weather. If you’re not able to be open Rain or Shine - hold your RSVP up to the deadline and watch the forecast until you’re comfortable making a commitment . If you’re not sure about the upcoming forecast - ask. If its ‘iffy’ for you by the deadline - pass for that month.

DRIVE DAY

Set up and display your MSD Sign, place any direction signs, cones or parking signage needed.

Be available for customers during the times stated on the Map.

Do your thing! Sell, show, visit with customers and HAVE FUN! Be sure to offer visitors this weeks Map & Listing so they can continue their Sunday Drive.

When your stated hours are over - please remove Signage, Direction Markers ETC.

Recycle, Make origami pinwheels - or otherwise dispose of any leftover Drive-day Maps. (You don’t want to mix them up with next months listings!)

Clean UP. Don’t let litter or leftover clutter become a neighborhood eyesore! Leave your space as you found it (or better)

Check your email - you’ll receive a follow up email & poll from us. Please respond while it’s fresh in your mind and let us know approximately how many visitors you had and any notes you may have about the day. If you took any photos, consider sharing a good shot or two. We want to make each Drive-Day better than the last! Your feedback will help us do this.